2015 BDS Marshal Brief.

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2015 BDS Marshal Brief.
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Posted: Sep 30, 2014 at 13:57 Quote
BDS Volunteer Marshal Brief:

This is your chance to see the World’s fastest riders in action, up close and personal plus you get £85.00 towards your travelling expenses. Those marshaling for all five rounds both days will receive a £100 bonus at the end of the season.

This is the Volunteers Marshals Hand Book for the 2015 British Downhill Series, have a detailed read through.

Introduction: You must be at least 21 years old on the day of the event.

Thank you for volunteering as a course marshal during the British Downhill Series 2015, the number one National race series in the world. This guide will serve as a tool to assist you with your duties. It will explain your role in the overall workings of the event, your responsibilities and give you suggestions on handling situations you are likely to encounter as a course marshal.

Volunteer marshals are extremely important to an event of this size. Remember, you are the main point of contact between the public and the event. In a sense, you are an important ambassador for the sport. Essentially, this is only a guide and we recommend you also to read a copy of the UCI and BC regulations for a complete understanding of the technical aspects of the sport.

Your specific responsibilities will include:

• Ensuring that spectators stay in designated areas and off the course.

• Ensuring that the medics respond when required.

• Informing riders of accidents and or dangers using the flag system provided.

• Making any necessary course repairs as soon as possible.

• Reporting any incidents of foul riding, cutting of the course and any other significant rule infraction.

• Write down any possible infringements made by riders.

• Assisting the media in carrying out their jobs in the most professional and safest manner possible. Note they must at no point be located on the course.

•Helping to clear the course of rubbish on Saturday once the course is closed.

•Helping to clear the course of rubbish, course tape and poles on Sunday by close of play.

• Do not let spectators take an injured riders bike down the course or hill. Request BDS track maintenance to transport the bike back to race registration.

Hours: We require you for both days.

Saturday 08:00 to 18:00 Meet at registration 08:00 sharp.

Sunday 07:30 to 17:30 Meet at registration 07:30 sharp.

We will supply you with the following:

• A clean high visibility vest that must be worn at all times on the hill.

• A radio.

• A whistle..

•Transport if required to drop you up the course and to bring you back down.

• Course repair supplies (course tape, replacement poles etc.).

• Food and drink for the day. Each morning we will provide you with a cup of tea/coffee and a bacon/egg/sausage etc.. sandwich. Plus a sandwich/baguette for lunch, canned drink, water, crisps and a chocolate bar. You can bring your own flask and the caterer will fill that up for you each morning. The head marshal will also bring you hot drinks throughout the day. You may also want to bring along additional food for yourself.

• A bin bag to clean your area at the end of the day.

• Yellow Flag, this maybe used during practice only (Saturday all day and Sunday from 08:30 to 10:45) and is to slow the riders down if there is an incident in front of you that the riders can negotiate at a very slow speed i.e walking pace. Please note come 11:00 on Sunday the Yellow Flag must be put away as it will not be used once racing commences.

• Red Flag, this maybe used during practice and racing and is to stop riders for when the track ahead is closed.

Keep in mind that you will be outdoors for a very long period of time, generally in a mountainous environment. Such areas often experience rapid weather changes. Therefore, you should carry a backpack or small bag with everything that you might need, including a jacket, rain gear, sunscreen and insect repellent.

Finally, never lose sight of the fact that in the case of an accident, you can literally hold a riders or spectators life in your hands. With this in mind, we ask you to approach and execute your responsibilities with the utmost seriousness.

A radio is a great responsibility. If you have a radio you are at a key location on the course and you will be a point of contact for your head marshal and UCI / BC Commissaire.

Radio Rules:
• If you are talking on the radio – No one else can transmit.

• Only communicate over the radio on event/race information.

• Put the radio in a position where you can easily hear anyone trying to contact you.

• Act on any news instantly.

• All emergency communication must go through your head marshal who will directly inform the Commissaires.

• Respond to all radio checks.

• You are often the first person to contact medical assistance after a crash. Provide an accurate description of your location and the situation.

• Please look after your radio and return it to the head marshal at the close of each day.

UCI and BC Commissaires: Once the race has started (Sunday 11:00) the Head UCI/BC Commissaire is in control of the event and is responsible for ensuring the race is run under the race rules. They may contact you to seek your input on a certain situation that you have witnessed at your location. For those holding radios and red flags then only the Head Commmissaire can call a red flag situation and it is their command you must follow.

Team Managers / Staff:

Team personnel have limited access to the start, finish areas and uplift system.

• Team personnel MUST only be granted the same access as a member of the public.

• Report any incident to your Head Marshal if you believe the Team personnel member(s) are acting inappropriately, or are refusing to follow your reasonable directions.


Marshal Meeting Brief on Saturday 08:00 and Sunday 07:30. Lasts approximately 15/20 minutes.

-Welcome and a sincere thank you.

-A breakfast roll and a hot drink will be served.

-Introduction to the head marshal, course maintenance, Commissaires and Medics with each of their roles explained.

-Your first point of call will be to the head marshal regards any questions or queries.

-Make sure you have all signed in.

-Ensure you have a Hi-Viz Vest, Whistle, Radio, Flags, Bag of food.

-Weather forecast. Ensure you wear suitable clothing for the days forecast.

-Sun cream or midge repellent will be provided at the meeting for you to apply there. Plus midge nets if deemed appropriate.

-Hi-Viz Vests must be worn at all times.

-Whistle to be blown (one short blow) for every rider, this audible message allows other riders, spectators and the next marshal to know a rider is on track.

-Yellow flag means slow down. If the track or racing line is partially blocked and you feel it is safe to allow riders around the obstacle at a slow speed then raise the yellow flag. It’s always good to keep things rolling!

-Red flag means stop. If the red flag looks like it will be up for more than 30 seconds then radio through. The commissaries will then make the call as to which marshals should display their red flag.

-Radio must be turned on, channel one. Press button and hold to speak. Race only communication.

-Start all messages with ‘Your Marshal Number’ followed by the communication.

-If a long buzzing noise is heard, just check your not sat on the radio pressing the button in. If radio fails, contact next marshal and request a backup from the head marshal..

-We hold a duty of care for the riders and spectators as well as any trail riders in the area.

-If a rider crashes, usually they peel themselves up off the track. Look up the hill and assess if another rider is coming and how much time you have.

-Verbal communication with the rider is key. (We may have international riders on track so please be aware of this as there may be a communication barrier).

-If you have to attend to the rider and leave your marshal post. Inform the head marshal.

-Ensure your safety first. Make sure the track is closed above you and no riders are descending before you step into the track to assist the casualty.

-Never touch the rider or allow anybody else to touch the rider.

-If the rider can make their way to the side of the track, guide them to a safe area and collect their bike.

-If the rider needs medical assistance, radio medics, stating your marshal point, injury believed to sustained and a quick assessment of the rider and the urgency of the matter.

-Do not allow anybody to ride their bike down the course! If the bike does need to be taken down, please contact course maintenance. The bike will be stored at race registration (Inform the rider of this).

-Keep radio clear of all non emergency communications.

-Please only refer to riders by their rider number.

-Please be discrete on the radio. Any message relayed can be heard on each marshals and commissaries radio, plus anybody else standing by them.

Inform head marshal course is clear. Medics to confirm they are in position. Chief Commissaire will authorise track to go live.

-During racing yellow flags away, red flags only.

-During racing if a rider leaves the track, they must re-join where they left it. No assistance by spectators or marshals is allowed.

-All spectators and media outside of the tape, that includes ‘B’ zones. Nobody is allowed in the track.

-Advise all spectators to stand above the track, never below where rider and bikes may crash or slide into them.

-Spectators crossing the track. Advise them to come to your marshal point then advise them when it is safe to cross.

-Ensure any media or spectators filming that their equipment stays outside of the tape. No action cameras on poles sticking into the track. That includes flashes etc..

-If you spot a piece of track that needs course maintenance. Radio him and describe what work you believe needs to be carried out. Remember this is a National DH event so ever protruding rocks and roots is all part of the game.

-Marshals getting a lift please confirm with the head marshal. Transport will be provided. The pick up point is..

- Marshals walking to their marshal positions, please inform the head marshal.

-Marshals in place by ‘time’. Head Marshal will do a roll call starting from top to bottom. The medics will then confirm they are in position. The course will be handed over to the Chief Commissaire and on their call, the track will go live.

-All riders must start from the start line.

-You will be asked by the commissare to radio progress of first rider down track. This opens the course.

-At end of practice sessions, the same procedure as above will be done to ensure there are no riders left on course. Only after the last rider has completed the course, all marshals can stand down.

- Do not allow any rider to push up on the track, they must leave and push up outside the tape during all practice sessions. Excluding Sunday when it is full runs. They can stop but they must then carry on down the course.

-Litter, if you see anyone dropping litter (riders or spectators) please ask them to take their litter away with them and dispose of it sensibly. Alternatively, pick it up and bring back with you.

-Ask dog owners to put any lose dogs on leads and keep on lead at all times. If you see a dog defecate please ask owner to pick up and dispose of sensibly.

-Drone aircraft. Please ask the pilot not to fly the aircraft.

-Come 17:45 on Saturday, push the riders down as they must clear the track by 18:00.

-Come 10:15 on Sunday, push the riders down as they must clear the track by 10:45.

-If you need the toilet, contact the head marshal.

-Lunch will be provided by the head marshal between 13:00 and 14:00.

-You are more important than the riders. Any abuse will not be tolerated. Let it pass, record the riders details and inform the head marshal. We will always back the marshals.

-After each day, please return all kit to the head marshal and sign yourself out.

-If you have any problems or concerns, speak to the head marshal today.

-You will receive £85.00 towards your travelling expenses on Sunday evening after the event.

Any questions?

Make sure you have all of your kit and have a great day!

If you are happy with the above then please contact the Race Director Si Paton via e-mail simon_paton@ayhoo.co.uk with the following information:

Full Name: Mobile Phone Number: Venue/s you wish to attend:

I will then confirm your attendance ASAP to receiving your e-mail. simon_paton@yahoo.co.uk.
Many thanks.


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